Employment Eligibility Verification Form [PDF]
New Employer Handbook [PDF]
U.S. Citizenship and
Immigration Services (USCIS)
I-9 (Rev.  2/2/09)

In 2008 the U.S. Immigration and Naturalization Service published an interim final rule in the Federal Register revising the list of documents that an employer may accept from a newly hired employee during the employment eligibility verification process.

Effective April 3, 2009, the United States Citizenship and Immigrations Services issued a revised Form I-9. The most significant change to the revised form is that an employer can no longer accept expired documents during the I-9 verification process. In addition, when a current employee must be reverified because his or her employment authorization has expired, the Form I-9 with the revised "List A" of acceptable documents must be used.

As of February 2, 2009, the Form I-9 with a revision date of February 2, 2009 is the only version of the form that is valid for use to verify employment eligibility of new hires and to reverify employment eligibility of existing employees where necessary.

DOCUMENTS ADDED TO LIST A

The following documents have been added to List A of the List of Acceptable Documents:

• A temporary I-555 printed notation on a machine readable immigrant visa in addition to the foreign passport with a temporary I-555 stamp
• A passport from the Federated States of Micronesia or the republic of the Marshall Islands, with a valid Form I-94 of Form I-94A indicating nonimmigrant admission
• The new U.S Passport Card

DOCUMENTS REMOVED FROM LIST A

The following documents have been removed from List A of the List of Acceptable Documents:

• Temporary Resident Card (Form I-688)
• Employment Authorization Card (Form I-688A)
• Employment Authorization Card (Form I-688B)

USE OF SOCIAL SECURITY NUMBER FOR EMPLOYMENT VERIFICATION PURPOSES

The section on “Filling Out the Form I-9” in the instructions page indicates that an employee is not obliged to provide a Social Security Number in Section 1 of the form, unless he or she is employed by an employer who participates in E-Verify.

ELECTRONIC SIGNING AND RETENTION OF I-9 FORMS

The section on “Photocopying and Retaining the Form I-9” in the instructions page includes information about electronically signing and retaining I-9 forms.

Additional background is outlined in a USCIS Fact Sheet [PDF] posted on the USCIS website.

Receipts

Application for a replacement document. A person may present a receipt showing application for a replacement document. An application for initial work authorization or an extension of expiring work authorization is not acceptable. After 90 days, the person must present the actual document.

USCIS Form I-94 indicating temporary evidence of permanent resident status. A lawful permanent resident may present the arrival portion of the Form I-94 (Arrival-Departure Record) that the Service has marked with a temporary I-551 stamp and has affixed with the alien's picture. The Service may issue this document if an alien is not in possession of his or her passport and requires evidence of lawful permanent resident status. After 180 days, the person must present Form I-551, the Alien Registration Receipt Card (commonly referred to as the "green card").

USCIS Form I-94 indicating refugee status. A refugee may present the departure portion of the Form I-94 containing an unexpired refugee admission stamp. After 90 days, the person must present either an unrestricted social security card (along with a List B identity document) or an USCIS Form I-766, employment authorization document. Technical correction will be made to add Form I-688B to the documents that may be presented after 90 days.

State Privacy Notice

The State of California Information Practices Act of 1977 (effective July 1, 1978) requires the University to provide the following information to individuals who are asked to supply information about themselves:
The principal purpose for requesting the information on this form is to verify the individual's eligibility for employment in the United States. University policy and federal statute authorize the maintenance of this information.

Furnishing all information requested on this form is mandatory--failure to provide such information may result in a determination that the applicant is ineligible for employment. Information furnished on this form will be made available for inspection for United States Immigration and Naturalization Service or Department of Labor Officers.

Individuals have the right to review their own records in accordance with University personnel policy and collective bargaining agreements. Information on applicable policies or agreements can be obtained from campus or Office of the President Human Resources and Academic Personnel Offices.

The officials responsible for maintaining the information contained on this form are: campus or Office of the President Human Resources and Academic Personnel Offices or Campus Accounting Officers.