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Employment Eligibility Verification Form [PDF]
New Employer Handbook [PDF]
U.S. Citizenship and
Immigration Services (USCIS)
I-9 (Rev.  6/5/07)

In 1997 the U.S. Immigration and Naturalization Service published an interim final rule in the Federal Register eliminating a number of documents that an employer may accept from a newly hired employee during the employment eligibility verification process.

In 2007 the United States Citizenship and Immigrations Services issued a revised Form I-9 to bring the form into compliance with the 1997 document reduction goals.

As of November 7, 2007, the Form I-9 with a revision date of June 5, 2007 is the only version of the form that is valid for use.  Please note that this version of the Form I-9 is scheduled to expire on June 30, 2008.

LISTS OF ACCEPTABLE DOCUMENTS

The following documents have been removed from the List of Acceptable Documents:

The following document has been added to the List of Acceptable Documents:

All the Employment Authorization Documents with photographs that are in circulation are now included as one item on List A:

USE OF SOCIAL SECURITY NUMBER FOR EMPLOYMENT VERIFICATION PURPOSES

The section on “Filling Out the Form I-9” in the instructions page indicates that an employee is not obliged to provide a Social Security Number in Section 1 of the form, unless he or she is employed by an employer who participates in E-Verify.

ELECTRONIC SIGNING AND RETENTION OF I-9 FORMS

The section on “Photocopying and Retaining the Form I-9” in the instructions page includes information about electronically signing and retaining I-9 forms.

Additional background on the 2007 revisions are outlined in a USCIS Fact Sheet [PDF] posted on the USCIS website.

Receipts

Application for a replacement document. A person may present a receipt showing application for a replacement document. An application for initial work authorization or an extension of expiring work authorization is not acceptable. After 90 days, the person must present the actual document.

USCIS Form I-94 indicating temporary evidence of permanent resident status. A lawful permanent resident may present the arrival portion of the Form I-94 (Arrival-Departure Record) that the Service has marked with a temporary I-551 stamp and has affixed with the alien's picture. The Service may issue this document if an alien is not in possession of his or her passport and requires evidence of lawful permanent resident status. After 180 days, the person must present Form I-551, the Alien Registration Receipt Card (commonly referred to as the "green card").

USCIS Form I-94 indicating refugee status. A refugee may present the departure portion of the Form I-94 containing an unexpired refugee admission stamp. After 90 days, the person must present either an unrestricted social security card (along with a List B identity document) or an USCIS Form I-766, employment authorization document. Technical correction will be made to add Form I-688B to the documents that may be presented after 90 days.

State Privacy Notice

The State of California Information Practices Act of 1977 (effective July 1, 1978) requires the University to provide the following information to individuals who are asked to supply information about themselves:
The principal purpose for requesting the information on this form is to verify the individual's eligibility for employment in the United States. University policy and federal statute authorize the maintenance of this information.

Furnishing all information requested on this form is mandatory--failure to provide such information may result in a determination that the applicant is ineligible for employment. Information furnished on this form will be made available for inspection for United States Immigration and Naturalization Service or Department of Labor Officers.

Individuals have the right to review their own records in accordance with University personnel policy and collective bargaining agreements. Information on applicable policies or agreements can be obtained from campus or Office of the President Human Resources and Academic Personnel Offices.

The officials responsible for maintaining the information contained on this form are: campus or Office of the President Human Resources and Academic Personnel Offices or Campus Accounting Officers.