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Article 14 - Vacation
Section A: General
- Until UCSF converts to hourly factors set forth in B below, existing department practices will remain in effect, as described in C below.
Section B: Vacation Credit on Factor Accrual System
- A full-time employee for a period of six (6) months or more will earn vacation from the date of appointment. An employee must be on pay status for a least one-half (1/2) of the working hours of a month or quadri-weekly cycle (i.e., two consecutive biweekly pay periods) based on the number of hours on pay status for that month or quadri-weekly cycle to earn vacation at the following rates:
Years of
Qualifying Service
Per Hour
on Pay Status*
Approximate
Yearly Earning**
Maximum
Accumulated
Balance
Less than 10 .057692 15 days 240 hours 10 but less than 15 .069231 18 days 288 hours 15 but less than 20 .080769 21 days 336 hours 20 or more .092308 24 days 384 hours * Time on pay status in excess of a full-time employee's work schedule does not earn vacation credit.
** Full time rate.
Section C: Vacation Earning Schedule (Monthly System)
- As long as UCSF Facilities Management Department retains the monthly banded Accrual System:
A full-time employee for a period of six (6) months or more will earn vacation from the date of the appointment. An employee must by on pay status for at least one-half (1/2) of the working hours of a month to earn vacation credit for that month.
Vacation/Earning for Full-Time Employees:
Qualifying Service*
Vacation
1) 1 - 120 months 10 hours per month
2) 121 - 180 months 12 hours per month
3) 181 - 240 months 14 hours per month
4) 241 months or more 16 hours per month
* Qualifying Service is defined as a month of service at a one-half (1/2) time or more appointment. This includes time on military leave from the University. Eligible employees will earn vacation credit during a leave with pay. Vacation is credited at the end of the month in which it is earned except that an eligible employee who is terminating University service earns proportionate vacation through the last day on pay status. Vacation is earned proportionately to time worked for a regular schedule of work in excess of fifty (50) percent. No vacation can be earned for time worked in excess of full time.
- An employee who earns vacation from the date of the appointment shall not use such vacation until completing six (6) continuous months on pay status.
Section D: Vacation Accrual
- An employee may accrue vacation credit to a maximum of two (2) times the employee's earning rate.
Section E: Scheduling Vacation
- Vacation leave shall be scheduled at the convenience of the University. Vacation credit cannot be used prior to the time it is accrued. Upon request, an employee will be granted vacation, at the convenience of the University, before the employee's accrued credit reaches the maximum which the employee can accumulate.