The information below provides summaries of various policies related to work-life issues that may be helpful to University employees. As these are summaries, employees are strongly encouraged to review the complete policies for all applicable rules and definitions of eligibility. The Personnel Policies for Staff Members to can be found on-line.

PPSM 42: Sick Leave

Sick leave is provided to continue the salary of eligible employees who are absent from work because of illness, disability, medical appointments, and in the event of an illness in the family or bereavement.

Family Illness
An employee may use up to 30 days of accrued sick leave in any calendar year when needed to attend to or provide care due to illness of the following individuals:

• Employee's spouse, domestic partner, parent, child (including the child of a domestic partner), sibling, grandparent, or grandchild
• In-laws and step-relatives in the relationships listed above
• Other persons residing in the employee's household

Exceptions beyond the 30 day limit may be authorized in the event of a catastrophic illness in the employee's family or household.

Bereavement
An employee may use up to 5 days of sick leave when the employee's absence is required due to the death of anyone listed in the Family Illness section above.

An employee may use up to 5 days of sick leave in any calendar year for bereavement or funeral attendance due to the death of any other person.

PPSM 43: Leave of Absence
An employee may be granted a pregnancy disability leave, family and medical leave, supplemental family and medical leave, work-incurred disability leave, or personal leave, as provided by policy.

Pregnancy Disability Leave
An employee who is disabled from working because of pregnancy, childbirth, or related medical conditions will be granted a leave of absence for up to 4 months during the period of disability. Pregnancy disability leave may consist of leave without pay and/or paid leave such as accrued sick leave, vacation, and compensatory time off.

Family and Medical Leave
Family and medical leave of up to 12 workweeks during a calendar year is provided to eligible employees for the following:

• The employee's own serious health condition, or the serious health condition of the employee's child, spouse, same- or opposite-sex domestic partner, or parent
• To bond with the employee's newborn, adopted, or foster care child

Family and medical leave is unpaid leave, except as outlined in this policy.

Personal Leave
A career employee may be granted a leave without pay for personal reasons in accordance with local guidelines.

PPSM 45: Military Leave
An employee shall be granted military leave when the employee is required for:

• Reserve training for inactive duty
• Temporary military leave when ordered to full-time active military duty for training
• Extended military leave when an employee enlists or is ordered into active-duty service of any length or active-duty training in excess of 180 days
• Active Federal military duty as a member of the National Guard or Naval Militia
• Emergency National Guard leave when an employee who, as a member of the National Guard, is called to active duty by the Governor during a state of emergency
• Physical examination

Supplement to Military Pay

Supplement to military pay provides eligible employees with:

• Supplemental payments equal to the difference between the employees' University base pay and their military pay and allowances
• Continuation of the University's contribution to health plan premiums

The University will also continue to provide the employer-paid portion of the health plan premium as long as the employee continues to make the employee contribution, even if the employee is not eligible for supplemental pay because their military pay is higher than their University base pay.

PPSM 46: Administrative Leave
Eligible employees may use administrative leave to participate in specified University and civic activities, or because of natural or other emergencies.

Jury Duty and Grand Jury Duty
Exempt employees on any work schedule may take administrative leave with pay for work days spent on jury duty, not to exceed the pay for the employee's normal work day, and the employee's normal work week.

Non-exempt career employees on any shift or work schedule may take administrative leave with pay for actual time spent on jury duty and in related travel, not to exceed the pay for the employee's normal work day, and the employee's normal work week.

Voting Privileges
A non-exempt employee can take up to a maximum of 2 hours with pay to vote in a statewide primary or general election if the employee does not have time to vote outside of working hours. Any additional time off is without pay.

Other Administrative Leaves
A non-exempt employee may take leave with pay during regularly scheduled work hours to attend University meetings or functions designated by the Chancellor. Non-exempt employees may also take up to 2 hours of administrative leave to donate blood.

PPSM 50: Professional Development

The University supports both career-related and job-related professional development activities. Department heads may support an employee's request to participate in a development program by approving:

• Flexible or alternate work schedules
• Leave without pay or leave at full or part pay
• Full or part payment of fees and expenses
• Temporary or part-time reassignment in another department

PPSM 51: Reduced Fee Enrollment

Regular status employees who meet the University's admission requirements are eligible for two-thirds reduction of both the University Registration Fee and the Educational Fee when enrolled in regular session courses of up to nine units or three courses per quarter or semester.

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